Executive Assistant - Morriston, ON

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NAC - Building on CareersNorth America Construction (1993) Ltd., - NAC Constructors Ltd. (NAC) is Canada’s leading multi-trade builder and provides true Master Builder services to the civil, municipal and energy biofuel marketplaces. The depth of our resources is evident in the variety of projects we construct. From water filtration to wastewater treatment; dams to ethanol; we build it all…and more! The contagious energy and excitement within NAC creates a variety of rewarding and challenging opportunities for individuals to achieve their goals.

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Executive Assistant - Morriston, ON

NAC is currently seeking a Corporate Development Executive Assistant to join our head office team in Morriston, ON.
Location: 
21 Queen St., Morriston, ON (Hwy 6/Hwy 401)

POSITION SUMMARY:

The Assistant is an integral part of the Corporate Development Team.  They will work closely with the VP, Corporate Development, act as a point of contact and is responsible for managing the schedule and communications while delivering high quality and error free administrative support. Using independent judgment and discretion, this position will implement and apply NAC policies and processes in response to requests for information and assistance on a variety of highly responsible, confidential, senior and complex executive administrative duties.  In addition to providing expertise and administrative support on matters relating to the proposal process to ensure accurate and timely responses to comprehensive Requests for Proposals and related documents.

MAIN RESPONSIBILITIES:

  • Provide sophisticated calendar management for VP. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
  • Complete a broad variety of administrative tasks that facilitate the VP’s ability to effectively lead the Corporate Development group of departments, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; coordinating travel arrangements; and completing expense reports.
  • Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the VP, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect VP’s style and organization policy.
  • Work closely with the VP to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Anticipate requirements in advance of meetings, conferences, etc.
  • Maintain open communications with the Corporate Development Team, including meeting regularly and providing information and documents as needed.
  • Coordinate meetings and events and assist with staff meetings and events as needed.
  • Be the point of contact and provide a bridge for smooth communication between the VP and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team.

REQUIREMENTS:

  • Excellent written and oral communication skills with the ability to communicate with clients, businesses, and all levels of staff; strong editing skills with a keen eye for detail
  • Well-organized, skilled in setting priorities and meeting deadlines, and able to handle multiple tasks simultaneously
  • Post-secondary education (college diploma or university degree) in a related discipline (business administration, marketing, finance)
  • Considerable experience providing administrative assistance to an executive or senior level management position, preferably in a construction or municipal environment

NAC Offers:

  • Competitive compensation
  • Opportunities for career growth, development and advancement, including financial assistance
  • Comprehensive benefit plan (dental, vision, health, etc.)
  • Employee & Family Assistance Program
  • Excellent company matched pension plan
  • Registered Retirement Savings Plans
  • Additional time off between Christmas and New Year’s Day
  • Community involvement opportunities
  • Friendly working environment
  • Numerous team activities and various company events

 

NAC is committed to providing equal opportunities for all individuals to achieve their goals. If you feel that you need accommodations during the recruitment and selection process because of illness/disability, please contact Human Resources for further information.